10:00 am - noon Grant Writing for Health IT

Since 2004, CMH has garnered $5,000,000 in grant funding for health IT related projects. Come hear some of the secrets to that success from a grant writing master and apprentice. Carey Kaltenbach and Susan Sanders will discuss how to think like a funder, minimize risk, get ready to write, find grant opportunities and write for success.

 

10:00 am - noon Planning to Succeed:  Integrating Project Management

Project management is a proven tool utilized broadly across many different industries. However, it has not yet seen mainstream acceptance in health care.  How can project management help you meet deadlines, budgets and be more successful?  How can you introduce this highly effective concept into your organization?  This session aims to answer these questions and more.

 

Jason Cecil, Certified Project Management Professional (PMP) and CIO for Capital Region Health Center in Jefferson City, Missouri, will conduct a workshop on project management in the health IT world. You won’t want to miss this opportunity to learn from a pro.

 

10:00 am - noon NPR Reporting for Meaningful Use

Come learn how Citizens Memorial Healthcare is rising to the challenge for compliance with Meaningful Use.  In this workshop, Mary Howard, IS Specialist at CMH, will discuss the reports needed, where the data can be found, and the experience CMH has gained through the process.

 

 

 

2:00 pm - 3:00 pm Ancillary Departments (full)

2:00 pm - 3:00 pm Clinic Tour-Primary Care (full)

3:00 pm - 4:00 pm Nursing Departments (full)

3:00 pm - 4:00 pm Ancillary Tour (full)

3:00 pm - 400 pm Home Health Tour (Well@Home; OASIS) (full)

3:00 pm - 4:00 pm Ambulatory Surgical Tour (full) - moved from Friday to Thursday

4:00 pm - 5:00 pm Emergency Department (full)

4:00 pm - 5:00 pm Registration, Billing, Abstracting (full)

4:00 pm - 5:00 pm Clinical – Specialty (full)

4:00 pm - 5:00 pm Ambulatory Surgical Tour (full) - moved from Friday to Thursday

 

9:00 am - 10:00 am Registration, Billing, Abstracting (full)

9:00 am - 10:00 am Nursing Departments

10:00 am - 11:00 am Nursing Departments (full)

10:00 am - 11:00 am Registration, Billing, Abstracting (full)

10:00 am - 11:00 am Clinical – Primary Care (full)

10:00 am - 11:00 am Emergency Department Tour (full)

11:00 am - 12:00 am Nursing Departments

 

 

Learn how Physician Order Management, eMAR and BMV work together to decrease medication errors in Long Term Care. See how CMH use an alternative to wrist band identification for BMV, and how they communicate and work with multiple retail pharmacies to create their medication bar-coding system. CMH will discuss nursing documentation in LTC and the use of the status board and clinical alerts. Learn how they have interfaced vital sign and blood glucose results to the resident EMR – this process eliminates the need for users to manually enter documentation and no longer worry about transposed numbers. And, hear how resident charging has been streamlined using MEDITECH LTC. 

(This will be a road trip to visit four CMH LTC facilities. Presentations will be given on the road between facilities.)

 

 

 

1:00 pm Keynote Presentations:

 

An overview of MEDITECH's near-term and future project activity to assist with your organization's strategic planning initiatives.

 

 

This session will provide an overview of ARRA's HITECH Meaningful Use criteria and how your current MEDITECH and LSS systems can help position your organization for achieving your meaningful use goals. Understanding MEDITECH's commitment to our customers through strategic planning and highlighting the Advanced Clinical, Financial, Reporting and Interoperability solutions that can help prepare your organization for success with Meaningful Use.

 

 

 

2:00 pm Electronic Billing in a Paperless World

Discover professional and institutional billing using electronic claims*, remittances and the new denials management routines available in 5.6.  Come and see CMH’s time and paper saving processes in the billing applications. 

 

3:00 pm Patient Friendly Admissions Across the Continuum of Care

Follow a patient through the community as CMH demonstrates the value of electronic processes applied during the admission routines.  This session will include demonstrations on electronic insurance eligibility*, accurate capture of demographics*, a patient boarding pass, and patient friendly scheduling and registration processes.

 

4:00 pm Supply Chain Processes and AP Optimization

Learn how CMH utilizes MEDITECH to accomplish each step in the supply chain process, including online supply requisition templates and electronic PO’s via EDI to management of medical supply inventories through the MM/OR interface. Management of supply expense at CMH has also been enhanced through optimized use of documentation management to improve the invoice approval process.  The solution includes the use of electronic approval. This process allows CMH to know the total number of invoices in the system and where they are in the approval process.  The system integrates with MEDITECH so that electronic images of the invoice are indexed to the AP system. 

 

 

2:00 pm Downtime Planning

A fully implemented EMR is a tremendous responsibility.  CMH is continually searching for ways to prevent, reduce and survive downtime.  In this presentation, CMH will cover everything from the read only/downtime EMR and downtime scripting to scheduled downtime preparation.

 

3:00 pm ISB/IDR

Disaster recovery was becoming increasingly difficult due to growth, the traditional resync, and a huge EMR.  Join CMH in this session to review the transition to integrated serverless backup/integrated disaster recovery.  This session will cover the purchases, implementation and benefits.

 

4:00 pm Network/Wireless

CMH has learned a few things about networks and wireless in the last eight years.  In this session, CMH will cover their wireless network (100 access points, 600 wireless devices, security, bridges, MiFi, and guest WiFi) and wired network (WANs, MANS and VLANS). Oh yeah, they will even talk about providing free WiFi to the Bolivar square via the court house cupola!

 

2:00 pm Nurses at the Bedside

CMH will be offering a live demonstration on the use of MEDITECH’s PCS application to reach Meaningful Use.  This will highlight the use of one past medical history across the continuum of care, allergies*, med list verification and reconciliation*, sending clinical notifications on pertinent data, capturing vital signs and smoking status*, point of care devices and much more.

 

3:00 pm Physicians and Meaningful Use

This session will outline how CMH continues to work to bring their physicians on board the Meaningful Use train. CMH will cover CPOE*, medication lists/med reconciliation* from the physician perspective, alerting*, building decision support* into orders and physician documentation, and use of the problem list*.

 

4:00 pm Electronic Data & Exchange for Meaningful Use and Patient Engagement

CMH will discuss their strategies to meet the Meaningful Use requirements for providing electronic copies of information* and standards-based interoperability*. Those strategies include the use of the LSS Patient Portal and integration with the GoogleHealth personal health record. Come hear how those strategies are good for meeting Meaningful Use and for engaging patients as empowered partners in their own care.

 

 

8:00 amMoving Beyond ARRA: MEDITECH Current and Future Highlights

(via webcast)

MEDITECH's Financial and Clinical solutions are continuously evolving to meet the changing demands of the healthcare industry. This session will highlight current and future enhancements to MEDITECH's MAGIC, Client/Server and 6.0 systems.

 

Providing safer, higher quality care is the bottom line when it comes to caring for your patients. MEDITECH’s Advanced Clinical System is designed to help you streamline and manage your workloads while incorporating clinical decision support tools that ensure safety and facilitate care delivery. This presentation will highlight new applications and enhancements to ensure coordinated, quality care delivery. Topics will include Medication Management, Inpatient Rounding on the Pocket PC, Oncology Management, Internet Based Outreach Options, solutions for Interoperability, and more.

 

 

Over the past few years, you have heard much about MEDITECH's advanced clinical solutions. However, our multi-disciplinary teams have been equally hard at work on our financial and administrative products and we are happy to share the news of enhancements to our financial product solutions. Topics will include Human Resource Management, Reporting Solutions, Regulatory changes and more.

 

 

9:00 am It’s All About the People

This session will provide an overview of how CMH is using MEDITECH HR to move towards a paperless HR environment. Learn about CMH’s use of the Employee Gateway to eliminate printing and distribution of direct deposit notices and stay connected to employees through badge and leave requests, demographic updates, viewing open positions and applying for transfers. CMH will discuss use of the HR module for manager viewing, organizational charts, requests for personnel, employee status changes and online applications.

 

10:00 am Equipment & Contract Management using MEDITECH

It seems to be little known that MEDITECH MM includes an Equipment Management Solution. That solution allows preventive maintenance work orders to be scheduled and promotes uniformity of equipment maintenance across the CMH long term care facilities, hospital and clinics.  Embedded within the Equipment Management Solution is a service contract routine that allows CMH to associate contracts to equipment and monitor when contracts are due to expire.  The Equipment Management Solution provides reports that allow CMH to monitor maintenance records with the goal of helping better plan for equipment replacement. Lessons learned during implementation will be discussed during this session.

 

11:00 am Health Information Management in a Paperless Environment

Learn about utilizing the MRI module to bring Health Information Management daily routines into the electronic age. This session will include quality checking the electronic chart, sending incomplete record (ICR) notifications to the physician desktop in PWM, and MRI desktop routines. Optimization of the release of information (ROI) using document management will also be discussed.

 

 

9:00 am Devices & Carts

This journey never ends.  CMH looks and looks and as soon as we find something great, it is discontinued …  In this session, CMH will cover some of their device requirements and successes.

 

10:00 am External Access, Citrix, Remote Access/Dameware

The CMH paperless EMR has no boundaries.  CMH has created a "virtual hospital" with external access for employees, providers, board members and patients.  Come see how entire groups of employees work remotely, referring providers check on patients, and patients check on themselves!

 

11:00 am MEDITECH Home Care & Well@Home

CMH has had great success reducing the re-admission rates and use of emergency services by home care patients using the MEDITECH Home Care Solution. The Home Care Solution is a process-driven software that guides clinical and revenue cycle staff through the daily work flow in an efficient and timely manner. In this session, CMH will demonstrate the functionality including an in-home visit with nursing completing real-time documentation. Plus, you’ll get to see how patients are engaged and providers are connected using the Well@Home in-home tele-management system.

 

 

9:00 am MPM and Meaningful Use

LSS Data Systems will join CMH IS Specialist Karrie Ingram in this session. CMH will showcase its efforts to make Meaningful Use requirements beneficial to their patients, seamless to their users, and profitable to their organization. Included will be an overview of e-Prescribing*, the Med List, making the Problem List* less “problematic” and using Health Maintenance/Disease Management* to its fullest to keep their patients on track with proactive care.  Incorporating these functions into the normal workflow of a clinic visit are key to their success and will be demonstrated. LSS will augment with what’s happening on their side to assure that LSS customers have what we need to meet the Meaningful Use requirements.

 

10:00 am Quality Reporting*

An extensive expansion of quality reporting is described in the proposed rule for Meaningful Use. Since “electronic specifications” for those quality measures don’t exist, we’ll all be left to figure it out ourselves for a few years. Come hear how CMH is using data extraction, custom queries, standard and NPR reports to meet the quality reporting requirements for meaningful use.

 

11:00 am Perspectives of an ED Visit

Come join CMH for an exploration of an ED visit from the nursing, registrar, coder, provider, and most importantly patient’s perspective.  Determine if the patient is lost in the shuffle or remains the focus of the visit.

 

 

1:00 pm Certification* and the MEDITECH Certified Versions, 5.6.4 & 6.0

We provide an update on certification requirements for Meaningful Use and the MEDITECH priority pack updates likely to be needed to get on the certified version. Plus, hear an overview of the UPT module and how to make the upgrade to 5.6.4 a success.  

 

Preparation: The Key to a Successful 5.6 Update (via webcast)

Client Server 5.6 is designed to push data to the end user as much as possible through a vehicle referred to throughout the applications as a desktop. The desktop design will result in a major reworking/rebuilding not only of Access dictionaries but of menus, customer defined screens and LAB Entry screens, to name a few. The Upgrade Tool (UPT) application compiles a Worklist of items, unique to your organization, that help walk you through the update testing phase from beginning to end. These items include the ability to provide immediate access to the desktops for superusers so they can start reviewing the system as soon as possible and the dictionaries that need to be edited in order to bring the update live successfully. Once these dictionary edits are filed through UPT during the testing phase, they will automatically be filed to LIVE on LIVE day. The end result is reduced downtime on LIVE day!